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Regular Meeting
Imperial USD
June 14, 2018 5:30PM
Imperial Unified School District Board Room 219 North E Street Imperial, CA

Mission Statement:
Imperial Unified School district is committed to maximizing each student’s potential to learn so they graduate with the knowledge and skills necessary to achieve significant educational, civic, and ..
I. CALL TO ORDER (5:30 PM) (Procedural Item)
II. PLEDGE OF ALLEGIANCE (Procedural Item)
III. QUORUM ESTABLISHED (Procedural Item)
IV. PRESENTATIONS (Procedural Item)
A. Areas of Recognition (Information Item)
Recommended Motion:

1.  Retirement - Diego Lopez
2.  Imperial High School Varsity Baseball - IVL League Champions and CIF Division III Runner Ups
3.  Honor Roll Schools - Ben Hulse Elementary, Frank Wright Middle School, Imperial High School


B. Public Comment (Procedural Item)
V. ACTION ITEMS (Action Item)
A. ADJUSTMENTS TO THE AGENDA (Action Item)
B. APPROVAL OF MINUTES (Action Item)
Recommended Motion:

APPROVAL OF THE MINUTES OF THE REGULAR MEETING OF MAY 10, 2018 AND THE SPECIAL MEETING OF MAY 10, 2018 AS INDIVIDUALLY READ. 

Actions:
Motion

APPROVAL OF THE MINUTES OF THE REGULAR MEETING OF MAY 10, 2018 AND THE SPECIAL MEETING OF MAY 10, 2018 AS INDIVIDUALLY READ. 

Passed with a motion by Mr. Victor Lopez and a second by Mr. Abdul Mohamed.
Vote:
Yes Mr. Victor Lopez.
Yes Mr. Abdul Mohamed.
Yes Mr. David Ross.
Yes Mrs. Linda Sanchez.
Absent Ms. Jill Tucker.
Comments:
PREPARED BY:
BEATRIZ FIMBRES
ADMINISTRATIVE ASSISTANT
Attachments:
Minutes May 10, 18 Special Meeting
Minutes May 10, 2018
C. APPROVAL OF CONSENT AGENDA (Action Item)
VI. ACTION - CONSENT AGENDA (Consent Agenda)
Actions:
Motion
Passed with a motion by Mr. Victor Lopez and a second by Mrs. Linda Sanchez.
Vote:
Yes Mr. Victor Lopez.
Yes Mr. Abdul Mohamed.
Yes Mr. David Ross.
Yes Mrs. Linda Sanchez.
Absent Ms. Jill Tucker.
A. WARRANTS (Consent Item)
Recommended Motion:

APPROVAL OF WARRANTS #2017-18-42 to 2017-18-45 FOR A TOTAL AMOUNT OF $1,861,623.05.

Comments:
PREPARED BY:
IRENE DE LA ROSA
ACCOUNT CLERK I
Attachments:
Warrants June 14, 2018
B. STUDENT BODY ACCOUNTS (Consent Item)
Recommended Motion:
ACKNOWLEDGEMENT OF THE MONTHLY STUDENT BODY REPORTS.

Comments:

PREPARED BY:
BEATRIZ RODRIGUEZ
FISCAL SERVICES TECHNICIAN

Attachments:
ASB Reports June 14 2018
C. FOOD SERVICE REPORT (Consent Item)
Recommended Motion:

ACKNOWLEDGEMENT OF THE MONTHLY FOOD SERVICE REPORT.
Comments:
PREPARED BY:
BEATRIZ RODRIGUEZ
FISCAL SERVICES TECHNICIAN

Attachments:
Food Service Report June 14 2018
D. REVOLVING FUND (Consent Item)
Recommended Motion:
ACKNOWLEDGEMENT OF THE REVOLVING FUND SUMMARY FOR THE MONTH.

Comments:
PREPARED BY:
BEATRIZ RODRIGUEZ
FISCAL SERVICES TECHNICIAN
Attachments:
Revolving Fund June 14, 2018
E. CONSOLIDATED APPLICATION (Consent Item)
Recommended Motion:

APPROVAL OF THE CONSOLIDATED APPLICATION FOR SCHOOL YEAR 2018-2019 AND AUTHORIZATION TO APPLY FOR CONSOLIDATED APPLICATION FUNDS AND TO CERTIFY DISTRICT COMPLIANCE. 

Rationale:
The Consolidated Application is submitted annually in two parts. Part I is submitted in June and is based on estimated funding. Part II is submitted in January actual entitlements.Districts in the State of California are required to submit a Consolidated Application (ConApp). The Consolidated Application and Reporting System (CARS) is used by the California Department of Education (CDE) to distribute categorical funds from various state and federal programs to county offices, school districts, and direct-funded charter schools throughout California. Annually, in June, each local educational agency (LEA) submits Part I of the application to document participation in these programs and provide assurances that the district will comply with the legal requirements of each program. Program entitlements are determined by formulas contained in the laws that created the programs. Part II of the ConnApp for Funding Categorical Aid Programs primarily contains information related to entitlements, allocations, and numbers of participants in specified programs. Part II must be submitted electronically to the California Department of Education (CDE) by January 31. 

 
Comments:
PREPARED BY:
JUAN LEAL
DIRECTOR OF HUMAN RESOURCES
AND SPECIAL PROJECTS
Attachments:
ConApp Part I 2018
F. CONSULTANT CONTRACT (Consent Agenda)
Recommended Motion:
APPROVAL OF THE YEARLY CONTRACT WITH VALLEY SPEECH-LANGUAGE REHAB., INC. 

Rationale:
Attached is a copy of the yearly contract for Board approval.  The consultant will provide speech pathologist services as described in student IEP's and shall train instructional aides to provide bilingual speech therapy.


 
Comments:
PREPARED BY:
BRYAN THOMASON
SUPERINTENDENT
Attachments:
Consultant Contract Valley Speech Language Rehab., Inc.
G. AGREEMENT-INTERNET CONTENT FILTER PURCHASING CONSORTIUM (Consent Agenda)
Recommended Motion:

APPROVAL OF THE AMENDMENT TO THE INTERNET CONTENT FILTER PURCHASING CONSORTIUM AGREEMENT BETWEEN THE DISTRICT AND THE IMPERIAL COUNTY OFFICE OF EDUCATION. 

Rationale:

The current contract expires on June 30, 2018.  The term of the new agreement will be July 1, 2018 through to June 30, 2021.



 
Comments:
PREPARED BY:
BRYAN THOMASON
SUPERINTENDENT
Attachments:
Internet Content Filter Purchasing Consortium
H. FOOD SERVICE AGREEMENT (Consent Item)
Recommended Motion:

APPROVAL OF THE ANNUAL FOOD SERVICE AGREEMENT FOR LITTLE TIGERS FOR THE 2018-2019 SCHOOL YEAR.

Rationale:
Attached is a copy of the annual agreement for board review and approval.
 
Comments:

PREPARED BY:
BRYAN THOMASON
SUPERINTENDENT

Attachments:
Little Tigers Food Service Agreement 2018-2019
I. CTE ADVISORY COMMITTEE (Consent Item)
Recommended Motion:
APPROVAL OF CTE ADVISORY COMMITTEE, AS PRESENTED.



Comments:

PREPARED BY:
JUAN LEAL
DIRECTOR OF HUMAN RESOURCES
AND SPECIAL PROJECTS

Attachments:
CTE Advisory Committee
VII. ACTION - OLD BUSINESS (Action Item)
A. Imperial Cross Elementary Mascot Naming Process Update (Information Item)
Recommended Motion:

Mr. Thomason, Superintendent, will update the Board regarding the Imperial Cross Elementary naming process.

Rationale:

At the May 10, 2018, Board meeting the Board approved the naming process.

 
Comments:

PREPARED BY:
BRYAN THOMASON
SUPERINTENDENT

B. IMPERIAL CROSS ELEMENTARY MASCOT NAME (Action Item)
Recommended Motion:

APPROVAL OF THE IMPERIAL CROSS ELEMENTARY MASCOT NAME - ________________.

Actions:
Motion

APPROVAL OF THE IMPERIAL CROSS ELEMENTARY MASCOT NAME - CUBS.

Passed with a motion by Mr. Victor Lopez and a second by Mrs. Linda Sanchez.
Vote:
Yes Mr. Victor Lopez.
Yes Mr. Abdul Mohamed.
Yes Mr. David Ross.
Yes Mrs. Linda Sanchez.
Absent Ms. Jill Tucker.
Comments:

PREPARED BY:
BRYAN THOMASON
SUPERINTENDENT

VIII. ACTION - NEW BUSINESS (Action Item)
A. LCAP Public Hearing (Action Item)
Recommended Motion:
The Board will hold a Public Hearing to consider comments from the public regarding the District's Local Control Accountability Plan.
Comments:

PREPARED BY:
JUAN LEAL
DIRECTOR OF HUMAN RESOURCES
AND SPECIAL PROJECTS 

Attachments:
LCAP 18 01 Draft Hearing
Public Hearing LCAP 18-19
B. Public Hearing 2017-2018 Estimated Actuals and 2018-2019 Adopted Budget (Information Item)
Recommended Motion:

The Board will hold a Public Hearing to consider comments from the public regarding the District's 2018-2019 budget.

Rationale:
The Board will consider comments from the public at this meeting and will vote to approve the budget at the June 28th Board meeting.
 
Comments:

PREPARED BY:
GINA HENDRIX
DIRECTOR OF BUSINESS SERVICES

Attachments:
17-18 Estimated Actuals 18-19 Adopted Budget Public Hearing
Budget 2018-2019 Public Hearing
C. LCAP/ESSA Federal Addendum (Action Item)
Recommended Motion:

APPROVAL TO ADOPT THE LCAP/ESSA ADDENDUM, AS PRESENTED.


Actions:
Motion

APPROVAL TO ADOPT THE LCAP/ESSA ADDENDUM, AS PRESENTED.


Passed with a motion by Mrs. Linda Sanchez and a second by Mr. Abdul Mohamed.
Vote:
Yes Mr. Victor Lopez.
Yes Mr. Abdul Mohamed.
Yes Mr. David Ross.
Yes Mrs. Linda Sanchez.
Absent Ms. Jill Tucker.
Rationale:
The Federal Addendum is a new requirement for LEAs that apply for federal funds as part of the Consolidated Application. 

 
Comments:

PREPARED BY:
JUAN LEAL
DIRECTOR OF HUMAN RESOURCES
AND SPECIAL PROJECTS

D. SINGLE PLAN FOR STUDENT ACHIEVEMENT (Action Item)
Recommended Motion:

APPROVAL OF THE 2017-2018 IMPERIAL HIGH SCHOOL SCHOOL AND BEN HULSE ELEMENTARY,  SINGLE PLAN FOR ACHIEVEMENT, AS PRESENTED. 

Actions:
Motion

APPROVAL OF THE 2017-2018 IMPERIAL HIGH SCHOOL SCHOOL AND BEN HULSE ELEMENTARY,  SINGLE PLAN FOR ACHIEVEMENT, AS PRESENTED. 

Passed with a motion by Mr. Abdul Mohamed and a second by Mrs. Linda Sanchez.
Vote:
Yes Mr. Victor Lopez.
Yes Mr. Abdul Mohamed.
Yes Mr. David Ross.
Yes Mrs. Linda Sanchez.
Absent Ms. Jill Tucker.
Rationale:

Academic achievement of students is the top priority of the educational system of California.  SB374, effective Janunary, 2012, amended Education Code sections 64000 and 64000 to require each school to consolidate all school plans required by programs funded through the Consolidated Application into a single plan, known as the "Single Plan for Student Achievement."  The School Plans were approved by the School Site Council and is submitted for Board approval.  A copy of the plans are attached here or may be reviewed in the District Office and in the school offices Monday through Friday from 8:00 a.m. to 4:00 p.m.                              


 
Comments:

PREPARED BY:
ROGER RUVALCABA
ASSISTANT SUPERINTENDENT

Attachments:
Single Plan 18-19 BH
Single Plan 18-19 IHS
E. MEMORANDUM OF UNDERSTANDING - PAYROLL CLERK SERVICES (Action Item)
Recommended Motion:
APPROVAL OF THE MEMORANDUM OF UNDERSTANDING BETWEEN THE DISTRICT AND IMPERIAL COUNTY OFFICE OF EDUCATION FOR PAYROLL CLERK SERVICES.


Actions:
Motion
APPROVAL OF THE MEMORANDUM OF UNDERSTANDING BETWEEN THE DISTRICT AND IMPERIAL COUNTY OFFICE OF EDUCATION FOR PAYROLL CLERK SERVICES.


Passed with a motion by Mrs. Linda Sanchez and a second by Mr. Abdul Mohamed.
Vote:
Yes Mr. Victor Lopez.
Yes Mr. Abdul Mohamed.
Yes Mr. David Ross.
Yes Mrs. Linda Sanchez.
Absent Ms. Jill Tucker.
Rationale:
This agreement will provide payroll auditing, advice on payroll procedures and feed back to the District regarding payroll errors.
 
Comments:

PREPARED BY:
BRYAN THOMASON
SUPERINTENDENT

Attachments:
MOU ICOE Payroll Clerk Services 18-19
F. RESOLUTION - BUDGET AND CASH TRANSFERS (Action Item)
Recommended Motion:

APPROVAL OF THE RESOLUTION REGARDING BUDGET AND CASH TRANSFERS.

Actions:
Motion

APPROVAL OF THE RESOLUTION REGARDING BUDGET AND CASH TRANSFERS.

Passed with a motion by Mr. Abdul Mohamed and a second by Mrs. Linda Sanchez.
Vote:
Yes Mr. Victor Lopez.
Yes Mr. Abdul Mohamed.
Yes Mr. David Ross.
Yes Mrs. Linda Sanchez.
Absent Ms. Jill Tucker.
Rationale:

A temporary loan from general fund to Cafeteria Fund to help cover costs of salaries, benefits, and supplies meanwhile their money from Federal and State come through. Once they have sufficient funds we will pay back the temporary loan to general fund.  Attached is the resolution for Board review and approval.


 
Comments:

PREPARED BY:
BRYAN THOMASON
SUPERINTENDENT

Attachments:
Resolution Budget & Cash Tranfers
G. RESOLUTION - REVOLVING FUND (Action Item)
Recommended Motion:

APPROVAL OF THE RESOLUTION REGARDING THE REVOLVING CASH FUND.

Actions:
Motion

APPROVAL OF THE RESOLUTION REGARDING THE REVOLVING CASH FUND.

Passed with a motion by Mrs. Linda Sanchez and a second by Mr. Abdul Mohamed.
Vote:
Yes Mr. Victor Lopez.
Yes Mr. Abdul Mohamed.
Yes Mr. David Ross.
Yes Mrs. Linda Sanchez.
Absent Ms. Jill Tucker.
Rationale:

The resolution is needed to increase the revolving cash fund payments of services or materials or payroll errors.  Attached is the resolution for Board review and approval.

 
Comments:
PREPARED BY:
GINA HENDRIX
DIRECTOR OF BUSINESS SERVICES

Attachments:
Revolving Cash Fund Increase Resolution
H. RESOLUTION-PERS (Action Item)
Recommended Motion:
APPROVAL OF THE RESOLUTION AUTHORIZING FEDERAL REVENUES FOR CHILD NUTRITION TO BE EXPENDED INITIALLY ON CLASSIFIED SALARIES AND BENEFITS SUBJECT TO PERS.


Actions:
Motion
APPROVAL OF THE RESOLUTION AUTHORIZING FEDERAL REVENUES FOR CHILD NUTRITION TO BE EXPENDED INITIALLY ON CLASSIFIED SALARIES AND BENEFITS SUBJECT TO PERS.


Passed with a motion by Mr. Abdul Mohamed and a second by Mrs. Linda Sanchez.
Vote:
Yes Mr. Victor Lopez.
Yes Mr. Abdul Mohamed.
Yes Mr. David Ross.
Yes Mrs. Linda Sanchez.
Absent Ms. Jill Tucker.
Rationale:
Attached is the resolution which authorizes the expenditure of federal revenues for child nutrition salaries and benefits confirmed through a blanket waiver by the State Department of Education in June 1994.

 
Comments:

PREPARED BY:
GINA HENDRIX
DIRECTOR OF BUSINESS SERVICES


Attachments:
Resolution Cafe Classified Salaries
I. TRANSFER OF FUNDS (Action Item)
Recommended Motion:

APPROVAL OF THE TRANSFER OF FUNDS FROM GENERAL FUND 010-8150 TO FUND 212-0000 FOR THE MODERNIZATION OF THE FRANK WRIGHT MIDDLE SCHOOL GYM FLOOR IN THE AMOUNT OF $72,200.00.



Actions:
Motion

APPROVAL OF THE TRANSFER OF FUNDS FROM GENERAL FUND 010-8150 TO FUND 212-0000 FOR THE MODERNIZATION OF THE FRANK WRIGHT MIDDLE SCHOOL GYM FLOOR IN THE AMOUNT OF $72,200.00.



Passed with a motion by Mr. Abdul Mohamed and a second by Mrs. Linda Sanchez.
Vote:
Yes Mr. Victor Lopez.
Yes Mr. Abdul Mohamed.
Yes Mr. David Ross.
Yes Mrs. Linda Sanchez.
Absent Ms. Jill Tucker.
Comments:

PREPARED BY:
GINA HENDRIX
DIRECTOR OF BUSINESS SERVICES


IX. ACTION - PERSONNEL (Action Item)
A. CONSULTANT CONTRACT - BUSINESS CONSULTING SERVICES (Action Item)
Recommended Motion:

APPROVAL OF THE CONSULTANT CONTRACT BETWEEN THE DISTRICT AND KRISTY CURRY.

Actions:
Motion

APPROVAL OF THE CONSULTANT CONTRACT BETWEEN THE DISTRICT AND KRISTY CURRY.

Passed with a motion by Mrs. Linda Sanchez and a second by Mr. Abdul Mohamed.
Vote:
Yes Mr. Victor Lopez.
Yes Mr. Abdul Mohamed.
Yes Mr. David Ross.
Yes Mrs. Linda Sanchez.
Absent Ms. Jill Tucker.
Rationale:

Attached is the contract for Board review and approval.

 
Comments:

PREPARED BY:
BRYAN THOMASON
SUPERINTENDENT

Attachments:
Consultant Contract Kristy Curry
X. ACTION - POLICY REGULATIONS (Action Item)
A. BOARD POLICIES 2000 - ADMINISTRATION (Action Item)Was edited within 72 hours of the Meeting
Recommended Motion:

APPROVAL OF BOARD POLICIES  BP2123 to BP2220 - ADMINISTRATION.

Actions:
Motion

APPROVAL OF BOARD POLICIES  BP2123 to BP2220 - ADMINISTRATION.

Passed with a motion by Mrs. Linda Sanchez and a second by Mr. Abdul Mohamed.
Vote:
Yes Mr. Victor Lopez.
Yes Mr. Abdul Mohamed.
Yes Mr. David Ross.
Yes Mrs. Linda Sanchez.
Absent Ms. Jill Tucker.
Rationale:

The District is working to place all the Board Policies online and is reviewing and updating all Board Policies. This is the second reading of these policies.




 
Comments:

PREPARED BY:
BRYAN THOMASON
SUPERINTENDENT

Attachments:
BP2123 to BP2220
B. Board Policies 1000 - Community Relations (Information Item)
Recommended Motion:

The Board will hold a first reading of the first draft of the proposed Board policies and Administrative Regulations 1000-1700.

Rationale:
The District is working to place all the Board Policies online and is reviewing and updating all Board Policies.
 
Comments:
PREPARED BY:
BRYAN THOMASON
SUPERINTENDENT
Attachments:
BP1000's 1st Reading
C. Board Policies - 3000 Business (Information Item)
Recommended Motion:

The Board will hold a first reading of the first draft of the proposed Board policies and Administrative Regulations 3000-3580.

Rationale:

The District is working to place all Board Policies online and is reviewing and updating all Board Policies.

 
Attachments:
BP 3000 Series Part 1 of 2 1st Reading
BP 3000 Series Part 2 of 2 1st Reading
XI. ADVANCED PLANNING (Procedural Item)
A. Future Meeting Dates (Information Item)
Recommended Motion:

1.  June 28, 2018 - Regular Meeting at 5:30 pm
2.  July  12, 2018 - Regular Meeting at 5:30 pm
3.  August 9, 2018 - Regular Meeting at 5:30 pm
4.  September 13, 2018 - Regular Meeting at 5:30 pm

B. Board Discussion/Board Suggested Agenda Items (Information Item)
XII. CLOSED SESSION (Procedural Item)
A. Public Employment - Extra Duty Assignments, Short Term Utility Worker I, Coordinator of Alternative Adult Ed, After School Home Instruction, Math Teacher 7-8th Grade, Special Education RSP Teacher, and Consultant (Action Item)
B. Certificated and Classified Employee Performance Evaluation Reports (Information Item)
C. Public Employee/Discipline/Dismissal/Release Pursuant to Government Code 54957 (Information Item)
D. Confer With Real Property Negotiator Pursuant to Government Code 54956.8 Property: 2294 W Vaughn Rd, El Centro, CA (Information Item)
XIII. RECONVENE IN OPEN SESSION (Procedural Item)
XIV. ADJOURNMENT (Procedural Item)

Published: June 11, 2018, 9:23 AM

The resubmit was successful.